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ICP
Inventory Control Program
USER'S GUIDE
Spirit7 Software, Ltd.
PO Box 777
133 N. Wayne Ave.
Waynesboro, VA 22980
(703) 943-4635
THIS SOFTWARE AND DOCUMENTATION CONSTITUTE PROPRIETARY AND CONFI-
DENTIAL INFORMATION OF SPIRIT7 SOFTWARE, LTD. AND AS SUCH IS
PROTECTED BY INTERNATIONAL, FEDERAL, AND STATE LAW.
Copyright (C) 1988,1989,1990,1991
Spirit7 Software, Ltd.
Waynesboro, Virginia 22980
ALL RIGHTS RESERVED
PREFACE
BEFORE YOU BEGIN
=================================================================
WARNING!
IF YOU ARE UPGRADING FROM EARLIER VERSION OF THE ICP, YOU MAY
LOSE DATA DURING INSTALLATION. THIS VERSION IS NOT 100% DOWNWARD
COMPATABLE. IF THIS IS A PROBLEM FOR YOU, PLEASE CONTACT S7S FOR
ASSISTANCE.
=================================================================
1. Before proceeding, be sure you have read and consent to
the terms and conditions of the Software License Agree-
ment(Appendix B).
2. Make backup copies of the distribution diskettes provided
with this package. Consult your MS DOS manual for specifics about
the "diskcopy" command.
3. Read the appendices!!!
4. ALWAYS exit the program to DOS before turning off your
computer!. Failure to exit properly may result in lost data.
5. Follow the instructions in the Readme.doc file to install
the ICP on your hard disk.
SCREENS
All screens in the ICP system consist of a "Navigation Bar"
and a "Command Bar". The Navigation Bar (top bar) on each screen
will always indicate the function or menu choice currently
selected. The Command Bar (bottom bar) will always indicate
the possible choices or options available. The last option in a
list of menu choices will usually be "RETURN" (to the previ-
ous screen). By repeatedly selecting this option, you will
progress backward in the screens until you finally return to the
Main Menu. In contrast, the "CONTINUE" option will continue
you to the next screen.
The space between the Navigation Bar and the Command Bar is
known as the "Information Window". This area of the screen will
always display an inventory record. When you first enter the
program, this will be the last record that you entered.
The choices available on the Command Bar are represented
with a numeric prefix. The ICP system is designed to use the
numeric key pad to select the option of your choice. Thus, the
system can be controlled with the fingers of one hand using the
numeric key pad (except, of course, for adding or editing data).
When you get used to this method of navigating the system, you
will be able to move quickly and easily from one option to
another.
SPECIAL KEYS
In addition to the numeric keys, certain other keys are
important:
PgUp (page up) and cursor up (arrow) keys will move to the
previous record.
PgDn (page down) and cursor down (arrow) keys will move to
the next record.
Ctrl+PgUp will move to the beginning (first record) of the
file. If the record pointer is at the beginning of the file,
"<bof>" will flash in the lower left corner of the screen.
Ctrl+PgDn will move to the end (last record) of the file. If
the record pointer is at the end of the file, "<eof>" will flash
at in the lower left corner of the screen.
The Del (delete) key toggles between deleting and undeleting
a record. If a record is deleted, "<deleted>" will appear in the
lower right corner of the screen. Notice that records marked for
deletion must be "Packed" in order to remove them from the data-
base (see section 8.2).
The F1 (function) key is the help key for the system. Help
is available for each option of the Main Menu, the Utility Menu
(UTL), and the Report Menu (RPT). You may add/edit text by press-
ing "Ctrl+w" to save or "Esc" to abort.
The F8 key accesses System Security.
The F9 key will activate the pop-up calculator.
The F10 key will cause a vendor mailing label to be printed
for the displayed record.
STATUS LINE
The status line (bottom row on the screen) has several
indicators which provide useful information about the operation
of the ICP.
The "fraction" in the left most position on the status line
represents the record number of the displayed record (numerator)
and the total record count for the data base (denominator).
The active index (record sequence indicator) is displayed
next. Refer to the discussion of the find (FND) function for
details.
The filter status is displayed next. You will see this
indicator ONLY if a filter is active.
The status of the NUM lock, CAPS lock, and INSert keys is
displayed just right of the "CHOICE" box on the Command Bar.
The deletion status indicator is next. The indicator will be
visible ONLY if the displayed record is marked for deletion.
Finally, if a memo exists for the displayed record, the
"MMO" indicator will flash in the right most position on the
status line.
DEMO DATA BASE
ICP is shipped with a fifty record sample inventory data
base. You will refer to this information while learning to use
the system. When you are certain that you no longer need these
records, use the "initialize" option in the Setup Program to
delete this file so that you can begin entering your own inven-
tory records.
DEFINITIONS
1. DATA BASE: A data base is an organized collection of data
and is composed of repeating "units" of information in some
sorted order or sequence. An example would be a telephone direc-
tory.
2. RECORD: A record is one of the repeating "units" of
information mentioned above. In the example of the phone book,
these "units" are composed of the last name, first name, address,
and phone number.
3. FIELD: The last name, first name, address, phone number
which make up the records in the phone book data base are
"fields" of data and are common to all the records in the data
base.
4. DATA STRING: The data contained in the fields of a record
is known as a data string. For example, "Smith" would be a data
string in the last name field.
WARNING: Get in the habit of watching the screen. Menu
driven programs such as this one require that you watch the
screen carefully until you become familiar with the operation
of the system and the flow of the program. You will save your-
self much confusion and grief by heeding this suggestion!
SETUP
Setup is a separate program that enables you to configure
your program by setting certain system parameters. It has been
installed (or copied) along with all other program files into the
directory you have selected for ICP. Setup is started by typing
"setup" at the DOS prompt and pressing the "Enter" key.
Setup allows you to set the following parameters:
1.0 IDENTIFICATION
Customize your program. The Header will become the title to
be displayed in the Navigation Bar at the top of the ICP Main
Menu.
2.0 HARDWARE
Set the hardware parameters for your system.
2.1 PRINTER
This option selects the printer port used by your computer
to communicate with the printer. Usually, this will be "lpt1" for
a parallel printer and "com1" for a serial printer.
2.2 DISPLAY
Select the type (color or monochrome) of display used by
your computer. In most cases, the "color" option will provide
satisfactory results regardless of the monitor/graphics card you
are using. However, if you are not satisfied with the results,
try the monochrome setting. This may be necessary with VGA paper
white monitors.
3.0 SOFTWARE
Set certain software parameters for your system.
3.1 SECURITY
There are two levels of security in the ICP system. The
"Read" code will enable access to the "read only" functions of
the program (no data can be edited, added or deleted). The
"Write" code grants access to all ICP functions (including those
which add, edit or delete data). If you do not enter a code for
either level, the security function of the ICP will be turned
off.
3.2 COSTING
Determines the costing method that will be used when inven-
tory is ordered and received at a cost different from the previ-
ous order.
3.2.1. FIFO (first-in-first-out)
This method causes the inventory record to be duplicated.
The new record will carry the new cost and the original record
will retain the original cost. The original item will be sold
first and when the count reaches zero, the item will be deleted
leaving only the second item at the new cost.
3.2.2 LIFO (last-in-first-out)
This method causes the inventory record to be duplicated.
The new record will carry the new cost and the original record
will retain the original cost. The new item will be sold first
and when the count reaches zero, the item will be deleted leaving
only the first (original) item at the original cost.
3.2.3 Weighted average
The weighted average will be computed and the cost will be
replaced with this average.
3.2.4 NONE
No repriceing algorhythm is employed.
4.0 LOCATIONS
Select the location data base to use when the ICP program is
started. The default is "all" locations.
The location is determined by the first two numbers of the
location code filed (LOC) in the inventory record.
5.0 INITIALIZE
Use this option to delete the demo data base and reset the
system before you begin entering your own data into the system.
All values set in the Setup Program will remain in effect
until specifically changed. After using the Setup Program to set
your system parameters, it is a good idea to copy the setup.exe
file to a storage diskette then delete the file from your working
ICP directory. This prevents unauthorized access to the identity
of your security codes and the initialization option. If you do
need Setup again, simply recopy the setup.exe file back into the
ICP directory.
ICP
If you entered a "read" or a "write" code in the Setup
Program, you will be prompted for a log-on code before being
granted access to the ICP. If the code you enter here matches the
"read" code established in the Setup Program, you will be granted
"read only" access to the ICP. If your code matches the "write"
code, you will be granted full access to the ICP functions. If no
codes were entered in the Setup Program, you will NOT be prompted
for a log-on code.
The "ICP Menu" presents the following options:
1. SOR (Sell, Order, Receive inventory)
2. ADD (Add records)
3. EDT (Edit records)
4. FND (Find records)
5. BRO (Browse records)
6. FTR (Filter data base)
7. ZOM (Zoom vendor file)
8. UTL (Utilities)
9. RPT (Report generator)
NOTE: It is recommended that you begin by studying sections
2-9 and then return to section 1 for a discussion of the SOR
function.
Print an Inventory Summary Report by selecting option #9
(RPT), then select option #1 (SUMMARY) and print a full (ie.
unfiltered) report of the demo inventory data base. This report
will be useful in the sections that follow.
1.0 SOR
This is the SELL/ORDER/RECEIVE module of the ICP. It is
designed primarily to enable you to order and receive inventory.
Entering the inventory data base into the computer can be a
time consuming and tedious process. To further complicate the
situation, inventory sold must be subtracted from the inventory
balance and inventory received must be added. We have included
the SELL function so that the integrity of the data base can
be maintained during the period of time required to "key-in"
the inventory data base. This function is in no way a substitute
for a point-of-sale system. It is simply a way to move inventory
out of the data base until you are ready to "on line" with PICS.
1.1 SELL
Selling inventory is easily accomplished by selecting option
#1 (SOR) from the ICP Menu. Next, locate the item to sell using
find (FND) or browse (BRO). Finally, select the "SELL" option and
you will be prompted for the number to be sold. This amount will
be subtracted from the count for this item and if the new count
is less that the minimum (MIN) set for the item and if the maxi-
mum (MAX) is greater than zero, the item will be flagged for
reorder and added to the Order Report. If, however, the maximum
is zero, the item will be deleted. This feature enables inventory
items to be deleted when the count reaches zero if they are not
to be restocked. In either case, the number sold will be added
to the total sold (TL SOLD) field for this item.
1.2 ORDER
Inventory orders are based upon the Order Report. This
report lists all items where the count is less than the minimum
(MIN) you have set for the item.
1.2.1 PRINT REPORTS
Two order reports are available. The Purchase Order Report
and the Inventory Order Report. Both reports are available for
the full data base, or for a filtered segment.
All inventory orders in the ICP require a purchase order.
Purchase orders are used to "group" orders. In this way, when an
order is received and verified (no backorders), all items on
order under that purchase order can be automatically received
into inventory in the quantities ordered and at the cost speci-
fied when ordered.
The Purchase Order Report lists active PO's and the invento-
ry on order under that PO.
1.2.2 ORDER
The auto order option will order (ie. add to Order Report)
all inventory items where the count is less than the minimum
(MIN) set for the item. The quantity ordered will be the quantity
necessary to bring the count to the maximum (MAX) set for each
item. The cost will be the cost entered in the inventory record
for the item.
The manual order option will allow you to order by the item.
You will be able to order any item in any quantity. You can add
to an existing PO or order under a new PO.
Negative numbers can be used as order quantities to reduce
or cancel an ordered item. In other words, you can use the manual
order option to edit the Order Report.
The manual order option will also enable you to enter a cost
for the item entered. If the cost has changed since the last
order, this is the option to use. If this cost differs from the
cost entered for the item in the inventory data base, the item
will be re-costed according to the method selected in the Setup
Program.
1.2.3 INITIALIZE ORDERS
This function will enable you to "reset" the Order Report.
That is, all inventory orders and purchase orders will be ini-
tialized (set to zero) for the entire data base or for a speci-
fied range (filtered segment).
1.3 RECEIVE INVENTORY
Just as ordering inventory is based upon the Inventory Order
Report, so receiving inventory is based upon the Purchase Order.
Inventory is received in much the same way as it is ordered,
either automatically or manually.
Inventory is received into the Purchase Order under which it
was ordered.
1.3.1 AUTO RECEIVE
Enter the Purchase Order number and the range and the rest
is automatic! The quantity on order will be added to the count,
the order cleared and the total received (TL RECD) field incre-
mented. This is the option to use if all items on order under the
PO are received in the quantities ordered (no backorders).
If the cost for the item on the PO Report is different from
the cost in the inventory data base, the item will be re-costed
according to the method selected in the Setup Program.
1.3.2 MANUAL RECEIVE
This option will allow you to enter backorders. Enter the PO
to receive and you will be prompted to enter the quantity re-
ceived and the quantity backordered for each item on order under
that PO. If the cost on the PO report is different from the cost
in the inventory data base, you will also be prompted to verify
the cost. The item will then be re-costed according to the method
selected in the Setup Program.
2.0 ADD
The methodology used to number and describe your inventory
items is left entirely up to you. Nevertheless, there are a few
things to keep in mind.
All entries are converted to upper case in order to stand-
ardize searches. You will not be able to use upper and lower case
combinations in the ICP.
The item number, description, make (manufacturer), and
vendor are "searchable" fields. This means that records can be
located and displayed by searching for information contained in
these fields. Blank spaces before the character strings of these
fields will effect the results of a search. That is, a string
with a blank space preceding is not the same as the string with-
out the leading blank space.
In order to make the entry of data more efficient and rapid,
the ICP is designed to use an existing record as a "template" for
adding new records. If you are entering a succession of records
where subsequent records have certain fields in common with
previous records (for example, the same vendor and manufacturer),
this process can save you much time. The only field that abso-
lutely must be changed is the item number. You will not be al-
lowed to have two records with the same item number. Beyond this,
if you desire to retain the information in a given field, simply
hit the 'Enter' key and go on to the next field. If you press any
key other than the 'Enter' key, the data in the field will disap-
pear and you will be able to enter new data.
You may locate the desired template using the find (FND) or
browse (BRO) options and then enter the new record over the top
of the template displayed.
1. ITEM NUMBER: It is absolutely critical to the operation
of the system that every distinct item be given a distinct item
number! Numbers can be any alpha-numeric string of up to 27
characters.
2. SERIAL NUMBER: You may have multiple items with the same
item number and different serial numbers.
3. DESCRIPTION: Descriptions should be consistent among like
items. Alpha-numeric strings of up to 20 characters are permit-
ted.
4. MAKE: is the manufacturer for the item.
5. MODEL: if applicable.
6. LOC: This is the location code for the displayed item.
This information is useful because it enables the FND function to
be used as an inventory locator. It is also beneficial when
recounting the inventory because it forms the basis of the
"Abstract Report".
The location code consists of two numbers followed by five
characters. The numbers (01-99) represent the store location and
the five characters following represent the location of the item
in the store. If you are using only one location, the codes
should begin with the prefix "01".
7. STD PACKAGE: The "STD PACKAGE" is the number of items
contained in the package identified by the item number.
8. COUNT: The current inventory level.
9. COST: This is the cost for the item.
10. RETAIL: The retail price level.
11. WHOLESALE: The wholesale price level.
12. MAX: The maximum inventory level is the amount that the
system will "order to" when the count is below the minimum. If
the maximum is set at zero, the item will be deleted when the
count reaches zero.
13. MIN: The minimum is the "order point" for the item and
the maximum is useful in determining the quantity to order.
14. VENDOR: The "source" for this item. The address, etc.
for the vendor is entered using the ZOM function described below.
15. ALTERNATE: The ALTERNATE is the alternate vendor and is
for reference only.
16. DEPARTMENT: This version of the ICP system will accumu-
late totals for 14 departments. Key the inventory item to one of
these departments if you wish to track department totals.
Notice that you must enter a department other than "0" in order
to progress to the next field..
17. CROSS-REFERENCE: The CROSS-REFERENCE refers to the item
number and is also for reference only.
18. COMPOSITE: Composite inventory items are made up of
other inventory items. If you enter a "Y" in this field, the item
displayed may be linked to other items. See below for details.
19. LAST RECEIVED: This will be the data that the inventory
item was last received into inventory. This date serves as the
basis of the LIFO and FIFO costing method and is updated automat-
ically when inventory is received in the SOR function.
Always press the 'Enter' key after completing the entry for
any field. If you fail to do this (ie. if you use the cursor keys
to move to the next field), the data you entered will be lost.
The cursor keys may be used to move to the next field (down arrow
or right arrow keys) or to a previous field (up arrow or left
arrow keys) but if changes are made, you must press 'Enter'
before leaving the field.
The bottom two rows of fields are "calculated fields" and as
such are maintained automatically by the program.
The first of these two rows contains the TL SOLD, TL RE-
CEIVED, and TL RETURNED fields. These fields together comprise
the "item history" for this item. The TL SOLD field is increment-
ed automatically every time one of these items is sold. The TL
RECEIVED field is a record of the number of these items received
into inventory. The TL RETURNED field is incremented each time
one of these items is returned by way of a merchandise return
transaction in the POS. The Item History can be reset in the ICP
utilities function.
The bottom row of fields includes QTY ORDERED, QTY RECEIVED,
and QTY BACKORDERED. This is the order status of the item. The
QTY ORDERED is automatically incremented whenever the item is
"ordered" in the SOR module. QTY RECEIVED is incremented when the
item is received. If the quantity received is equal to the quan-
tity ordered, the order status will be cleared and these three
fields will be set to zero (0). The order status can be reset in
the SOR function.
After the record has been compleated for this item, you will
be able to enter a memo for the item. Memos may be added at any
time hereafter in the Utility function.
If you entered a "Y" in the COMPOSITE field for this item,
you will now be able to link other inventory items to this one as
composite members. In the pop up window, add the item number and
quantity you wish to link. You may add as many composite members
as you wish and when the composite is sold, the composite members
will also be "sold" in the quantities indicated.
3.0 EDT
The edit function (EDT) is used to change information in the
record. After the field is changed, press the 'Enter' key to
assure that the changes are permanent. When you have finished
editing the record, press the "ESC" key if you wish to pass over
any remaining fields.
Use caution when changing the item number of the record
because duplication may result from changing the item number to
one that already exists. The system does not check for duplicates
in the edit mode.
4.0 FND
Locating a certain record can be accomplished most quickly
with the FND function. You will be able to locate records by the
item number, description, vendor, or manufacturer.
The system will find the best match for the target data
entered. For example, if you are attempting to find all records
with "CARBURETOR" as the description, enter "CARB". The system
will Find "CARB", "CARBURETOR", "CARB KIT", "CARBURETOR GASKET",
etc.
Notice that the field you search on (item, description,
vendor, manufacturer) will determine the order of the records
in the data base. For example, if you search on vendor, the
records will be sequenced in order of the vendor name (alphabet-
ic). If you search for a specific vendor and then browse (BRO)
the data base, you will see that the records are in order by
vendor. The order of the records will be indicated in the lower
left corner of the screen by a single word (ITEM, DESC, VEND,
MAKE) representing the index in use. This index will remain in
use until changed. If, for example, you wish to return to a
record sequence based upon the item number, search (FND) on item
and simply hit the 'Enter' key when prompted for an item number
to find.
5.0 BRO
The browse function enables you to view a range of records.
You may browse the entire data base or a restricted segment of
the data. Browsing a certain range of records can be facilitated
in one of two ways.
You can set the filter to include only those records you
wish to view or you can locate the first record in the data base
containing that desired information (using the FND function) and
then browse the range of records matching this criterion. The
difference between these two methods lies in the fact that the
filtered data base will give you an end-of-file ("<eof>")" signal
at the end of the range and you will not be able to browse beyond
this point. Alternately, if you used the FND function to locate
the first record in the data base containing the desired data,
you will be able to browse through the information you desire to
view and on to the actual end of the file. Furthermore, a filter
can be set for any field or combination of fields whereas the FND
function only operates on the "searchable" fields.
Notice that when you press the 'Enter' key while in the
Browse Window, the highlighted record will be displayed in full-
screen mode. Alternately, when you select Browse, the displayed
record becomes the "starting point" for the Browse.
6.0 FTR
The filter function is one of the most powerful and useful
functions of the system. With this feature you will be able to
cause the data base to act "as if" it contains only the desired
range of records. You can set a simple filter isolating a single
record or a complex filter including, excluding and relating
fields by using the "and/or" logical operators.
Once set a filter will remain in effect until you cancel or
modify it. You will see the "<filtered>" message at the bottom
left corner of the screen if a filter is in effect.
Filters can be used to limit most ICP functions including
viewing, browsing, ordering and receiving inventory, and report
generation.
The Filter function is "case sensitive" and you must pay
attention to case in the target value.
As an example of the the use of filters, suppose we desire
to view all records where the vendor is "Norva" AND the make is
"Tec". Select the filter option from the Main Menu (option #6).
Next, highlight the "Create New Filter" option. You will be
presented with a field list from which to select the fields you
wish to filter. Highlight the "Vendor" field and press the Enter
key. Next, highlight the "Equals" option. Enter the vendor name
"Norva" as the target value for the vendor. Highlight the "and"
option because we desire to see all records where the vendor is
Norva AND the make is Tec. Repeate the process outlined above for
the make = "TEC" and select the "Done" option to filter the data
base according to the criterion you just entered.
7.0 ZOM
The Zoom (ZOM) function will allow you to view the vendor
record associated with the displayed inventory record. The vendor
record contains the vendor name, address, phone number, and
contact person.
If there is no vendor record for the displayed inventory
item, you will see a blank record displayed in the "zoom window".
You may add the vendor information by first pressing the 'Enter'
key to retrieve the cursor. Type the vendor name and press the
'Enter' key again. The cursor will disappear and you will be able
to use the cursor (right) key to move to the next field. Press
the 'Enter' key again and repeat the process for each field of
information. After Entering data in the last field, press the
'Enter' key to remove the cursor and then press Esc to exit the
window.
If you desire to delete a vendor, locate the desired vendor
with the FND function, zoom on the vendor file and highlight the
VENDOR field. Use the delete key to remove the VENDOR name and
press the 'Enter' key once again to remove the cursor. Press the
Esc key to exit the window and the vendor will be deleted.
Remember, to make changes in the fields of the vendor file
you must have a cursor present. To move from field to field, the
cursor must be absent. If the VENDOR name is missing, the record
will be deleted when you exit the window.
8.0 UTL
The utility function includes Memo, Pack, Backup, index,
Reprice, Initialize, and Deletion utilities.
8.1 MEMO
This function allows you to enter a note regarding each
inventory record. The Memo Window is actually a mini word proces-
sor which facilitates word wrap and scrolling. To save a note,
press the Ctrl+"w" keys (together). To abort the note, press the
Esc key.
If a memo exists for the displayed record, you will see the
"MMO" indicator on the status line.
8.2 PACK
Packing the data base permanently removes the deleted re-
cords from the data base. Therefore, before packing it is desira-
ble to print a Deletion Report in order to verify the records to
be removed. It is also a good idea to keep the Deletion Reports
as a permanent hard copy record of all deletions.
Prior to the actual packing of the data base, deleted re-
cords can be recalled. In addition to the toggle feature in the
delete key, you may specify a range to recall and "undelete" a
large number of records all at once.
8.3 BACKUP
The backup utility is provided here, in the Utility function
of the CCP and at the logoff screen of the Main Menu.
8.4 INDEX
This is a general "housekeeping" utility that is provided as
a means of repairing damaged or corrupted index files. If you are
unable to locate a record that you have good reason to believe is
in the data base... reindex!
It is good data base management practice to reindex the data
base periodically.
8.5 REPRICE
Repricing inventory is accomplished by entering a formula
which will be used to replace the specified price level. For
example, if you wish to replace the list field with cost+35%,
enter the formula as "cost*1.35". You will be prompted for the
price level to replace with the formula and, in this case,
specify the LIST field. The result will be that the contents of
the LIST field will be replaced with the contents of the cost
field + 35% (of the cost).
Only the COST, RETAIL, and WHOLESALE fields and mathematical
expressions acting on these fields are permitted in the formula.
8.6 INITIALIZE
This function will reset the Sales History for the specified
range. The Sales History consists of the total number sold (TL
SOLD), received (TL RECEIVED), and the total returned (TL RE-
TURNED).
8.7 DELETION
The (global) deletion utility is provided so that a range of
records can be deleted at one time. This is the function to use
when you are finished with the demo data base provided with the
ICP system. Remember... you must "PACK" the data base to actually
remove records marked for deletion (section 8.2).
9.0 REPORTS
The ICP Report Generator currently includes 15 different
reports. The registered version of the ICP includes a separate
program which will enable you to modify these reports and to
create additional ones of your own design.
To print a report, select the "RPT" option (#9) from the
Main Menu. You will see a list of reports in the window. High-
light the desired report and press the "Enter" key.
Next, you will be given the opportunity to enter a filter,
to proceed, or to abort the printing process and return to the
Main Menu.
Following the filter option, you will be asked to enter a
"Key Expression" for the report. This is the index key and will
determine the sequencing of the records in the report. The de-
fault for most ICP reports is "vendor+item". This means that the
reports will appear in vendor order with item numbers in order
within each vendor. You may index the reports on any field or
combination of fields. For example, the Abstract Report in in
order of "Aisle" (location)+item because this report is used for
taking inventory and it is desirable for the records to be in
order of location for this purpose.
9.1 I_ABSTRA
The Inventory Abstract is provided to assist the re-counting
of inventory. The report is arranged in order of item location
code and then by item number. It will be of great help when
taking inventory.
9.2 I_BACKOR
The Back Order Report is available for the full data base, a
single vendor or for a single manufacturer. It is a listing of
all items which have been back ordered from the vendor.
9.3 I_PRICEB
This is a price list including both list (retail) and delr
(wholesale) price levels.
9.4 I_DELETI
The inventory Deletion Report is a list of all inventory
items which have been marked for deletion.
9.5 I_PRICEW
This price list includes the delr (wholesale) price level
only.
9.6 I_INVORD
The Inventory Order Report is a listing of all items where
the count is less thast the min (ie ord_status = "y").
9.7 I_PRICEL
This is a price list including only the list price level.
9.8 I_PUROR1
This is the Purchase Order Report.
9.9 I_PUROR2
This is a Purchase Order. It is included as an example only.
9.10 I_REPRI1
This is the Pre-repricing Report.
9.11 I_REPRI2
This is the Post-Repricing Report.
9.12 I_SALEHX
This is the Sales History Report.
9.13 I_SKVAL1
This is the Stock Value Report.
9.14 I_SKVAL2
This is the Stock Value Summary Report.
9.15 I_SUMMAR
This is the Inventory Summary Report.
APPENDICES
A. Shareware Defined
B Software License Agreement
C. Disclaimer
D. Registration/Invoice
E. Software Support
F. PICS (point-of-sale software)
APPENDIX A
DEFINITION OF SHAREWARE
Shareware distribution gives users a chance to try software
before buying it. If you try a Shareware program and continue
using it, you are expected to register. Individual programs
differ on details -- some request registration while others
require it, some specify a maximum trial period. With registra-
tion, you get anything from the simple right to continue using
the software to an updated program with printed manual.
Copyright laws apply to both Shareware and commercial soft-
ware, and the copyright holder retains all rights, with a few
specific exceptions as stated below. Shareware authors are accom-
plished programmers, just like commercial authors, and the pro-
grams are of comparable quality. (In both cases, there are good
Programs and bad ones!) The main difference is in the method of
distribution. The author specifically grants the right to copy
and distribute the software, either to all and sundry or to a
specific group. For example, some authors require written permis-
sion before a commercial disk vendor may copy their Shareware.
Shareware is a distribution method, not a type of software.
You should find software that suits your needs and pocketbook,
whether it's commercial or Shareware. The Shareware system makes
fitting your needs easier, because you can try before you buy.
And because the overhead is low, prices are low also. Shareware
has the ultimate money-back guarantee -- if you don't use the
product, you don't pay for it.
ICP is a "shareware program" and is provided at no charge to
the user for evaluation. Feel free to share it with your
friends, but please do not give it away altered or as part of
another system. The essence of "user-supported" software is to
provide personal computer users with quality software without
high prices, and yet to provide incentive for programmers to
continue to develop new products. If you find this program
useful and continue to use ICP after sixty (60) days, you must
make a registration payment of $65.00 to Spirit7 Software, Ltd..
The $65.00 registration fee will license one copy for use on
any one computer at any one time. You must treat this software
just like a book. An example is that this software may be used
by any number of people and may be freely moved from one computer
location to another, so long as there is no possibility of it
being used at one location while it's being used at another. Just
as a book cannot be read by two different persons at the same
time.
Commercial users of ICP must register and pay for
their copies of ICP within 30 days of first use or their
license is withdrawn. Site-License arrangements may be made by
contacting Spirit7 Software, Ltd..
Anyone distributing ICP for any kind of remuneration must
first contact Spirit7 Software, Ltd. at the address below for
authorization. This authorization will be automatically granted
to distributors recognized by the (ASP) as adhering to its guide-
lines for shareware distributors, and such distributors may begin
offering ICP immediately (However Spirit7 Software, Ltd. must
still be advised so that the distributor can be kept up-to-date
with the latest version of ICP.).
You are encouraged to pass a copy of ICP along to your
friends for evaluation. Please encourage them to register their
copy if they find that they can use it. All registered users
will receive a copy of the latest version of the ICP system.
APPENDIX B
SOFTWARE LICENSE AGREEMENT
Spirit7 Software, Ltd. grants you a conditional license
to use this software for a period of thirty (60) days for the
purpose of evaluation. If you decide to continue to use the
product beyond this period or if you use it for purposes
other than evaluation, you must register your copy. To register
send your name, address, and a check in the amount of $65.00
to Spirit7 Software, Ltd.
APPENDIX C
DISCLAIMER - AGREEMENT
Users of ICP must accept this disclaimer of warranty: "ICP
is supplied as is. The author disclaims all warranties, ex-
pressed or implied, including, without limitation, the warranties
of merchantability and of fitness for any purpose. The author
assumes no liability for damages, direct or consequential, which
may result from the use of ICP."
APPENDIX D
REGISTRATION/INVOICE
Thank you for the opportunity to demonstrate the ICP system.
If you decide to use this software beyond the evaluation period
(60 days), you must register your copy with Spirit7 Software,
Ltd. The registration fee is $65.00 FOR EACH COPY IN USE.
You may call or write Spirit7 with any questions you may
have regarding the installation or operation of this software.
Please follow the instructions in the README.DOC file for
installation of the software (COPY A:README.DOC PRN).
These are the benefits of registering the software...
1. You will receive a published manual (enhanced).
2. You will receive TWO additional utility programs free...
a. You will receive the RL program which will enable
you to create or modify ICP reports and labels. This program will
enable you to add a custom report heading (identifying your
company, dept, etc.). You will be able to change (or eliminate)
grouping (currently, most ICP reports are grouped by vendor);
add, change, or eliminate any field in any report; add calculated
fields for special purposes; create special reports form scratch.
b. You will receive a very powerful file manager which
will enable you to view the contents of files and to copy, re-
name, delete, or print files. This is a VERY handy utility.
3. You will receive a registered copy of the LATEST version
of the ICP system and you will be added to our mailing list so
that you are assured of receiving upgrades, revisions, and new
product information.
4. The registered version does not include the opening
screen which requires you to enter a random number access code.
5. You will become eligable to receive unlimited FREE
telephone support as outlined in the appendix to the Manual
(Manual.doc).
6. We will make custom changes to registered software. See
the "Custom.doc" file for details.
7. If you discover a "bug" or anomaly in the software, we
will attempt to resolve the problem within 5 days from the date
that we receive the notice of the bug.
8. You may upgrade to the PICS point-of sale package for
$160.00.Please refer to PICS.DOC or appendix F of MANUAL.DOC for
details.
INVOICE
Please complete this form and return to the address below.
Enclose an check in the amount indicated on the completed in-
voice.
YOUR NAME:_______________________________________________________
BUSINESS:________________________________________________________
ADDRESS:_________________________________________________________
CITY:________________________________ ST:______ ZIP:_____________
PHONE:_______________________________
NAME OF PRODUCT:__________ SERIAL NUMBER:_100192___VERSION:_8.0_
WHERE DID YOU OBTAIN YOUR COPY OF THIS SOFTWARE?:________________
_________________________________________________________________
PLEASE INDICATE THE DISKETTE SIZE REQUIRED: ____3 1/2 ____ 5 1/4
========================== INVOICE ==============================
____ ICP software registration.......... $65.00 ea $_____________
(includes latest version of ICP and document-
ation.)
____ PICS demo package...................$35.00 ea $_____________
(includes PICS demo version and documentation.
____ PICS upgrade ..................... $160.00 ea $_____________
(includes PICS, ICP, bound manual, sample
reports and NEBS forms. Available to registered
ICP users or PICS demo version users only)
____ PICS package (complete)............$195.00 ea $_____________
Virginia residents add .045% sales tax ............$_____________
Overseas orders add $5.00 shipping and handling....$_____________
TOTAL DUE:.(US Funds only, please).................$_____________
REMIT TO: Spirit7 Software, Ltd.
PO Box 777
Waynesboro, Va 22980
(703) 943-4635
APPENDIX E
PICS
The Inventory Control Program (ICP) is a module of a full
featured point-of-sale inventory control program called PICS.
PICS (Positive Inventory Control System) was first intro-
duced in the summer of 1987 and has undergone many significant
revisions in response to the suggestions of our users and the
continued research of Spirit7 Software. This revision repre-
sents several thousand hours of research, development and test-
ing.
PICS will transform your computer into a modern electronic
cash register with all of the features and functions you would
expect; such as sales (cash, credit, account), received on ac-
count, paid-out, merchandise return and many others. Your inven-
tory is automatically updated as the transactions occur and over
40 different reports are instantly available to provide an analy-
sis of important aspects of your business.
The PIC System tracks inventory, customers, sales, orders,
backorders, purchase orders, customer history, item history,
sales history, vendors, receivables, and payables.
The software package will operate on any IBM or compatible
computer with the following MINIMUM configuration:
* MS or PC Dos version 3.0 or higher
* 640 KB RAM (1 MEG recommended)
* hard disk
* 80 column printer (optional)
* PC compatible cash drawer (optional)
The Inventory Control Program (ICP) is available separately
or as part of the full system and is a good place to start the
process of gaining computer control of your inventory. It is easy
to learn, easy to use and can be upgraded to the full PICS
package.
Here are a few of the features of the PIC system...
* Locate or add customer info at the time and point of sale.
* Maintain inventory and customer data base automatically.
* Supports cash, credit card, store account, or split sales
* Ability to store and recall an invoice (work-in-progress).
* Produces estimates.
* Unlimited department categories.
* Supports retail or wholesale transactions.
* Edit the price of any item sold.
* Discount by the item, by the invoice or by combination.
* Issue a custom (personalized) invoice.
* Instant price look-up.
* Maintain precise daily journal of all transactions.
* Maintain register totals for all departments.
* Maintains a customer history file.
* Issues statements aged from the invoice date.
MORE THAN
40 REPORTS GENERATED BY PICS
INCLUDING
* INVENTORY SUMMARY * STOCK VALUE * JOURNAL
* INVENTORY REPRICING * PRICE LISTS * ITEM HISTORY
* INVENTORY ORDER * ABSTRACT * SYSTEM LOG
* INVENTORY ANALYSIS * SALES HISTORY * CUSTOMER LISTS
* INVENTORY BACKORDER * TAX SUMMARY * CUSTOMER BACKORDER
* INVENTORY DELETION * REGISTERS * CUSTOMER DELETION
* PURCHASE ORDER * STATEMENTS * CUSTOMER HISTORY
The PICS package is available for $195.00. Registered users
of the ICP may upgrade for $160.00. A fully functional demo
version is availabe for $35.00.
This program is produced by a member of the Association of
Shareware Professionals (ASP). ASP wants to make sure that the
shareware principle works for you. If you are unable to
resolve a shareware related problem with an ASP member by con-
tacting the member directly, ASP may be able to help. The ASP
Ombudsman can help you resolve a dispute or problem with an
ASP member, but does not provide technical support for members'
products. Please write to the ASP Ombudsman at 545 Grover Road,
Muskegon, MI 49442 or send a Compuserve message via easyplex
to ASP Ombudsman 70007,3536
